HEADSHOT STATION
Choose half-day coverage (up to 4 hours) or full-day coverage (up to 8 hours). A typical station photographs approximately 20 people per hour; we’ll plan coverage around your schedule and attendee count.
Headshot Station — from $1,450
Half-day: up to 4 hours. Full-day: 4–8 hours.
Includes high-resolution images; organized files renamed by participant; a standard commercial-use license; a participant contact list in Excel or CSV; and individual model releases. Choose private galleries for each participant or one complete gallery, according to your requirements.
Additional Headshot Station — from $1,300
If your attendee count, event schedule, or logistics call for more than one station, we can discuss additional coverage and provide a quote. Schedule a free, no-obligation 15-minute phone consultation to plan the right setup.
ADD-ONS
Optional add-ons can be tailored to your event. Starting prices are shown below; final add-on pricing depends on your event requirements and is confirmed during your consultation.
Instant Individual Delivery Upgrade
From $400
The excitement of your headshot station with instant delivery. With this option, each participant receives a private gallery of images via email within minutes of their session. We handle all aspects of hosting, delivery, and support, ensuring zero admin work for you.
On-Site Image Selection
From $400
Offer participants the opportunity to select their favorite image immediately after their session with on-site image selection. Our team assists each individual in choosing their preferred shot, ensuring that they receive a headshot they love, delivered individually in private galleries as well as to the company. Selected images can also undergo retouching for an additional fee.
Basic Retouching
From $400
All Headshots Enhance attendee satisfaction by providing basic retouching on all delivered images. This includes blemish removal, wrinkle reduction, and teeth whitening for all images.
Hair & Makeup
From $600
Elevate the appearance of participants by offering an on-site hair and makeup station. This service allows individuals to have a quick touch-up before their session, ensuring a polished look and eliminating any stray hairs or facial shine.
Enhanced Retouching
$15/each
Social Media Content
From $1,000
Custom Scheduling
From $300
For clients seeking additional retouching options, Enhanced Retouching offers hand-retouched images with corrections beyond basic retouching. This includes stray hair removal, glare on eyeglasses, wrinkle and lint removal, and background replacement.
Engage your audience with custom social media content created by our dedicated team member. This includes vertical video for Instagram, cinematic behind-the-scenes footage, and stills delivered to you daily.
Ensure efficiency for executives or VIPs with custom scheduling. We offer a personalized calendar for designated guests, allowing them to receive a high-quality headshot without waiting in line.
Event Headshot Questions
How many individuals can you accommodate with headshots during an event?
A typical headshot station accommodates approximately 20 people per hour. Tell us about your attendee count, event schedule, and logistics so we can recommend the right number of stations and provide a quote.
Will you also shoot team photos in addition to headshots?
Absolutely! No matter what size team or staff you have, we can photograph the whole team together or broken up into groups by departments. Whether you need an image of everyone together or photos of the individual departments or teams, we got you covered. We typically will include one group photo in any team shoot at no additional cost with additional groupings being billed at the same price as an additional individual (see prices above).
Do you provide event photography services?
Certainly! We have a specialized team of event photographers who excel at capturing the essence of any occasion. Our event photography professionals have worked with esteemed clients. Beyond event coverage, we offer services like step-and-repeat photos, photo booths, and video production, including testimonials and promos. Explore our event photography page for comprehensive details or reach out to us directly for a personalized quote.
Do attendees just line up for headshots or can they make an appointment?
They can do both! Our headshot station accommodates both walk-ins and pre-scheduled appointments, catering to executives or VIPs who prefer advanced booking. We suggest a blend of both approaches. This way, team members can efficiently update their headshots without queuing, while other attendees can also benefit from the experience. We're flexible and can collaborate with your team to design an experience that offers the best of both options.
Can we choose our background?
Do event photos require retouching?
It depends on how you plan to use them. For headshots meant to enhance an event, we usually don't recommend retouching. We focus on using lighting, posing techniques, and optional professional hair and makeup touch-ups to ensure the photos look great as they are. However, if the photos will be used for larger purposes than LinkedIn or Teams, we suggest retouching to ensure everyone looks their best.
Although most clients elect for a simple white, black or grey background (definitely classics), we can offer a range of solid colors, gradients, or even custom digital backgrounds tailored specifically to your business.
How do you receive the images?
You have several delivery options. We streamline the process by renaming each image file with the individual's name from the headshot session (e.g., 1234.jpg becomes Smith_Jane.jpg), making it simpler to match images with the right people later on. After organizing the files, we arrange them into separate galleries for each person and can deliver them individually or as a single gallery, depending on your preferences. All files are delivered via email, but if your company prefers a specific FTP or upload system, we're flexible and can accommodate your needs.